Project Analyst II

Company Name:
Salary period: Annual
We are seeking a Project Analyst to support projects in our Upper Saddle River office. Our ideal candidate will proactively partner with Project Managers and other members of the project team to help manage and coordinate projects from start to finish. This position will be located in Upper Saddle River, NJ. Job Expectations: ΓΆΒ ΒΆ Project Delivery: Learn Brown and Caldwell's project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas such as budget, contract, billing, documentation, communication, and quality control. Have a thorough understanding of the overall scope of work for each project assigned. Train new project managers on internal systems and project delivery requirements and expectations. ΓΆΒ ΒΆ Budget/Financial: Maintain a comprehensive knowledge of overall project budget and financial status. Work with project managers to establish budgets which meet company guidelines. Enter budgets into our accounting systems and update frequently as changes are made. Review financial reports. Monitor labor charges, expenses, subcontractor invoices, and other costs. Work closely with the accounting department to expedite the client invoicing process. Act as point of contact for any client, subcontractor or internal team member on questions related to project finances. ΓΆΒ ΒΆ Project Reporting: Work closely with project managers, quality reviewers, and accounting staff to lead the successful and timely delivery of the month end reporting process, which involves a review of overall project health, earned value analysis, project invoicing, schedule review, and workload forecasting. ΓΆΒ ΒΆ Project Setup and Closeout: Draft contracts/subcontracts and amendments help project managers create the Project Management Plan, draft contact lists, set up and manage project files (electronic and paper), request certificates of insurance. Upon project closeout, collect remaining materials from the project team to incorporate into master project file. Manage/coordinate the archiving process for both paper and electronic project files. ΓΆΒ ΒΆ General Project Support: Assist with daily project needs as assigned by the project manager and technical staff. ΓΆΒ ΒΆ Team Effectiveness: Work closely with the project manager to lead project team coordination and communication. Build relationships with project managers and team members; proactively identify work assignments that need to be completed. Desired Skills and Abilities: ΓΆΒ ΒΆ Bachelor's degree in Business Administration or similar work experiences. ΓΆΒ ΒΆ Minimum five years experience in a professional office setting required; experience in project management/coordination in the A&E; and construction industry preferred. ΓΆΒ ΒΆ Previous accounting experience preferred; candidate must be familiar with or be willing to learn accounting practices, systems and tools. ΓΆΒ ΒΆ Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, and Access skills are a plus. ΓΆΒ ΒΆ Candidate should be able to anticipate project needs and have the ability to identify work assignments independently. ΓΆΒ ΒΆ Candidate should be comfortable working directly with senior managers and technical staff. ΓΆΒ ΒΆ Good communication skills (written and verbal) are essential. ΓΆΒ ΒΆ Successful candidate will be proactive and self-motivated. ΓΆΒ ΒΆ Ability to multi-task and prioritize required. ΓΆΒ ΒΆ Ability to work both independently and in a team environment required. ΓΆΒ ΒΆ Ability to work under multiple deadline pressures required. ΓΆΒ ΒΆ Candidate should be willing to work occasional over-time. ΓΆΒ ΒΆ Position is located in Upper Saddle River, NJ and may require some routine travel to various other offices.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.